1.  Academic Year


The Academic year is divided into two semesters of 18 school weeks each.  The registration is done during the week prior to the opening of classes.  There is at least a two-week vacation between semesters.


    2. Class Attendance

Class attendance is very important. Students are required to attend all scheduled meetings of classes in which they are enrolled.

a.  Prompt and regular attendance in all classes is required of all students.

b. A student is marked tardy if she/he arrives after the first 5 minutes of the class period.

c. Three tardy marks are equivalent to one absence.

d.  A student is marked absent if she/he arrives after the first 30 minutes of the class period.

e.  A student who leaves the classroom without permission shall be marked absent.

f.  Absences due to extra-curricular activities are not excused unless officially approved by the Academic Dean.

g.  An absence may be excused if it is due to illness, calamity, or death in the family.

h.  A boarding student, who has been absent, must secure a re-admittance slip from the Dormitory Dean. The School Nurse shall    certify whether the absence is due to illness or not.  Students who did not stay in the dormitory during the time of illness must submit a medical certificate or a certification from the parents/guardian.  The Dormitory Dean shall then indicate whether the absence is excused or unexcused.

i.  A non-boarding student, who has been absent from her/his class/es, must present  a letter to the Academic Dean signed by parents or guardians indicating the day/s and reason/s for absence before she/he will be readmitted. In case of illness, attach a  medical certificate to the letter to be verified by the school nurse.  The Academic Dean shall indicate in the letter whether the absence is excused or unexcused.

j.  The re-admittance slip must be presented to the teacher at the next class session in order to be readmitted.

k.  A student with 3 consecutive unexcused absences will be withdrawn from the roll.

l.  In piano/organ classes, a student with a total of 4 unexcused absences will be given a grade of “F.”

m.  In all other classes, a student who has incurred absences equivalent to 20% or more of all class  sessions, shall be withdrawn from the roll with a grade of “W”(withdrawn while passing) if passing, or “WF” (withdrawn while failing) if failing.


3.  Examinations


There are three periodic examinations during the semester:  the preliminary, midterm, and final examinations. The preliminary and midterm examinations are administered during regular class hours.

Before taking an examination, a student must secure a permit from the Business Office.  A final examination permit clears the student of financial obligations to the school and class.

Final examinations are given in all courses.  A two-hour examination is given for each three-unit course.  The instructor may, however, substitute another requirement for the final examination. All students must participate in the final examinations.

A student caught cheating is immediately reported by the instructor to the Hearing Committee.  If proven guilty, the student will get a grade of F in the course.


4.  Grading System


Letter Grade

Numerical Equivalent

Quality Point













Very Good




















Very Poor






69 below



5.  Incomplete


A student who, because of illness or other legitimate reason, has not completed all class requirements by the end of the semester is given a grade of “Incomplete.” An “Incomplete” grade not removed within a year automatically becomes an “F.” All Seniors must have completed their incompletes before the beginning of the Senior Year.


The other policies include:

1.  To charge the students with P500/subject for incomplete grade incurred regardless of reasons.  The 70% of the amount will be given to the teacher, while the 30% of the amount will be given to the school.

2.  Students who got incomplete grade in their conducting class during their conducting recital will be given a grade of F in Choral Conducting II, instead of incomplete.

3.  In the removal of the incomplete grade, the student will only be given a ceiling grade of B-.  This policy applies only to students who incurred incomplete grade with no valid reasons.


6.  Withdrawal

A student may drop a course up to the fourth week of classes upon the approval of the Academic Dean.  A student who drops a course while passing is given a grade of W. A Student who drops a course while failing is given a grade of WF.  A student who drops a course without the written consent of the Academic Dean will be given a grade of F.

A student may enroll in additional courses only until the second week of classes and upon the approval of the Academic Dean and the instructor concerned.


7.  Selective Retention Policy


Harris endeavors to maintain a high standard of academic achievement.  A student who falls short of this standard will be informed of her/his status by the Academic Dean.

A student who is evaluated with a cumulative GPA lower than 1.5 will be given a warning.

A student is put on probation status if he/she

  • receives one F
  • has a GPA below 1.25 during her/his 1st semester of enrollment
  • has a GPA below 1.50 in any semester for upper years
  • receives 3 or more Incompletes in any semester


A student will be dismissed if he/she

  • has a cumulative GPA below 1.25 at the end of the Freshman year
  • in the upper years, has a cumulative GPA below 1.50 after having been warned. (a student is given a maximum of 2 warnings.)
  • receives two F’s in 3-unit courses in one semester
  • receives two F’s in the same course of more than one unit
  • receives a total of 3 F’s in 3-unit courses or 4 F’s in 1 or 2-unit courses at the end of the Sophomore year
  • receives another incomplete while on probation due to incomplete grades
  • is found guilty of repeated dishonesty


8.   Academic Probation


A Freshmen student with a grade point average below 1.25 during her/his 1st semester of enrollment shall be put on probation and may not carry an excess of 15 units in the second semester.


If, at the end of the Freshman year, the cumulative GPA is still below 1.25, the student is dismissed.


If the cumulative GPA is between 1.5-1.745, a student will remain in the 4-year degree program but may not carry an excess of 15 units in any semester unless the cumulative GPA rises to 1.75 or higher.  This policy implies that a student may spend more than 4 years of schooling at the college.


Students with 3 or more incompletes in any semester will not be allowed to take more than 15 units in the following semester.  If she/he gets another incomplete, then she/he will be dismissed.


9.  Overload, Underload, and Shifting

A student must file a written request and have it approved by the Academic Dean before being allowed to have an overload, underload, or to shift to another program or major.


10.  Leave of Absence


An old student, who, for valid reasons. cannot enroll in a given semester, is required to apply for a Leave of Absence (LOA). Any student who failed to apply for an LOA will undergo a readmission process. A Leave of Absence (LOA) may be applied until the third week after the start of classes.


11.  Graduation Requirements


Only students who successfully completed all the courses required in their curricula are recommended to the Board of Trustees and are eligible for graduation.  Students will not be allowed to participate in the Baccalaureate and Commencement Exercise unless all the curricular requirements are completed and all financial obligations are settled.